Autonomous Orchestration

Autonomous orchestration lets your project assistant keep things moving without you having to nudge each step. On a regular tick, the project-manager assistant looks at what work is ready, then either does the project-management work itself or launches a helper to carry it out — whenever that work is not waiting on you.

The point is steady forward progress between your visits. You stay involved only where your authorization or a genuine decision is required; everything that can safely proceed on its own, does.

AIPM can run two assistants at the same time — a Claude assistant and a Codex assistant. When both are running on the same project, they sort out their roles automatically:

• One becomes the lead project manager for the project.
• The other becomes a helper, picking up and running tasks the lead hands off.

They coordinate with each other in the background, so both can work the same project at once. The result is simply more throughput — more gets done in parallel — with no extra effort from you, and with one assistant always clearly in the lead so there is no confusion about who is in charge.

This is the most important thing to understand: the system never approves, signs off, or makes a decision for you. Anything that needs your approval, your sign-off, or your input still waits for you.

When autonomous orchestration hits something that requires you, it does exactly one thing: it notifies you. It does not change an approval, advance a gate, or sign anything. Only you — the human sponsor — can approve. An assistant agreeing that something looks right is just agreement; it is never permission to proceed.

When something needs your approval or input, you’re notified in the local app first, and only escalated to your remote channels if you don’t respond there:

• In the app, first — a local notice you’ll see next time you’re in AIPM. If you’re at the app, this is the only nudge you get.
• Remotely, only if you don’t respond — if you haven’t acted on the local notice within a short grace period (about 5 minutes by default, and adjustable), it escalates to a push notification and an email — so a pending approval still reaches you when you’re away from the app, without pinging your phone while you’re already looking right at it.

To act on it, you simply log in, review the pending item, and approve or reject it as usual — the same review-and-decide flow you already use. Each item notifies you once; you won’t be buried in duplicate alerts even when both assistants are running.

In short: it moves the project forward where it safely can, and it brings the things that need you straight to your attention — but the decisions stay yours.